Course Reserves Policy

ERAU Course Reserves provide access to supplemental course materials in support of the University’s academic mission. Course Reserves allow for limited checkout time to provide items readily available for shared use to all students in a course.

Loan Period

Faculty determine the loan period options:

• 2 hours in-library use
• 3 day
• Overnight: Allows check-out
• 1 hour before library closing and returned no later than 1 hour after opening to avoid charges.

Location and Use

• Course Reserves are housed behind the Checkout Desk and requires a valid ERAU Eagle Card to check items out. Items may be renewed if other students are not waiting to use the item.
• Faculty may request to take out items from the Course Reserves for classroom use. Arrangements must be made with Checkout Staff to do so.
• There is no cost to access or use Course Reserves.

Types of Materials

Course Reserves allow faculty to provide supplemental course materials for assignments, readings, and test preparation that meet Copyright Fair Use guidelines. Items may include, but are not limited to:

• Library Items: books, journals, magazines, newspapers, DVDs, CDs, and videos, etc.
• Personal Items: books, journals, newspapers, DVDs, CDs, and videos, etc.
• Photocopies: copies of journal or magazine articles and chapters from books.
• Old exams, lecture notes, homework solutions, and laboratory notes, etc.

Types of Materials Not Accepted

• Fragile items which prevent proper marking or processing for Course Reserves circulation.
• Interlibrary Loan books, Yavapai Library Network or Special Collections items. 
• Materials not meeting Copyright Fair Use guidelines. 
• Personal copies with special conditions or restrictions on handling or use. 

Request the Purchase of New Items

Submit requests for a Course Reserves purchase to the Acquisitions Department at least four weeks before they are needed.

Use of Personal Materials

The Library retains the right to add a security device, barcode, and reserve identification stickers to personal materials. The Library will return all personal materials to faculty at the end of the requested Course Reserves period. The Library will notify faculty if a personal copy becomes overdue or has been lost.

• Note: Personal books, videos, DVDs, CDs or photocopied materials are often damaged by heavy use and are sometimes stolen or not returned. The Library makes a reasonable effort to protect all materials in its possession, but cannot be held liable for loss, damage, or replacement costs of personal items placed on reserve.

Course Reserves Lists

Course Reserves may be searched by the professor's name or course number in the Library Catalog. A list of all Course Reserves items by instructor and course number is available at each service desk.

Who May Submit Course Reserves

All faculty and staff.

Course Reserves Submission Process

A Faculty Course Reserves Request Form is required to place items on Course Reserves. Items for Course Reserves must be brought to the Checkout Desk.

Please allow 1 business day to process Course Reserves. Items are not processed on university holidays.

Scanning Service

Journal or magazine articles, old exams, lecture notes, homework solutions, laboratory notes, etc. may be scanned and made available to students in a course through Canvas. Faculty may request this option on the Faculty Course Reserves Request Form. Library staff will scan print items into digital format and email them to the requesting faculty member or upload them into Canvas, if added as a TA. Physical items will be returned through campus mail.

Limitations on Course Reserves

Due to space limitations:

• Items on Course Reserves must be associated with a course.
• The course must be active the semester the items are on Course Reserves.
• No more than two copies of any one item will be put on Course Reserves.
• Items that do not circulate for a year are automatically removed.

Permanent Course Reserves

Library staff may place items on Permanent Course Reserves. These items are generally expensive and have a high probability of becoming lost.

Removal of Course Reserves Materials

Faculty will be notified via email, toward the end of the semester, of their Course Reserves items. They must confirm which items are needed for the following semester. Lack of confirmation will result in items being removed. Items that have not circulated during the semester will be removed due to non-use. Library items are returned to the circulating collection. Personal items may be picked up or they will be sent through campus mail to the faculty member.

Copyright

It is the policy of the Hazy Library to follow Copyright Law (contained in Title 17 of the U.S. Code) provisions for fair use. The Library follows the permissions granted within Section 107 of the Copyright Law for making copies for educational purposes. 

Making copies of works for classroom use is not considered a copyright infringement, however the following factors are used to determine whether the using a work is fair use.

1. Purpose: Purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
2. Nature: The Nature of the copyrighted work;
3. Amount: The Amount and substantially of the portion used in relation to the copyrighted work as a whole; 
4. Effect: The Effect of the use upon the potential market for or value of the copyrighted work.

The following Copyright notice will be displayed on all photocopies and digital materials placed on reserve:

Faculty members placing items on Course Reserves are responsible for obtaining and paying copyright fees if needed. The Library retains the right to determine if copyright permissions are necessary and if materials will be placed on Course Reserves.

Fines and Replacement Charges

See Fines and Replacement Charges policy.