Course Reserves Policy

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The purpose of the ERAU Course Reserves is to provide access to supplemental course materials in support of the University’s academic mission. Course Reserves allows for limited checkout length in order to make them readily available for shared use to all students in a course and for circulation of items not owned by the Hazy Library.

Loan Period:

Faculty determine the loan period which can be:

  • 2 hours in-library use;
  • 3 day;
  • Overnight
  • Exceptions: Overnight Course Reserves may be checked out 1 hour before Library closing and must be returned no later than 1 hour after opening to avoid overdue fines.

Location and Use:

Course Reserves are housed behind the Checkout Desk and requires a valid ERAU Eagle Card to check items out. Items may be renewed if other students are not waiting to use the item.

  • Exceptions: Faculty may request to take items from Course Reserves out for classroom use. Arrangement must be made with Checkout Desk Staff to do so.

There is no cost to access or use Course Reserves.

Types of Materials:

Course Reserves provide supplemental course materials for assignments, readings, and test preparation that meet Copyright Fair Use guidelines. These items may include,- but are not limited to:

  • Library Items: books, journals, magazines, newspapers, DVDs, CDs, and videos, etc.
  • Personal Items: Books, journals, newspapers, DVDS, CDs, and videos, etc.
  • Photocopies: copies of journal or magazine articles and chapters from books.
  • Old exams, lecture notes, homework solutions, and laboratory notes, etc.

Types of Materials Not Accepted:

  • Fragile items which prevent proper marking or processing for Reserve circulation.
  • Interlibrary Loan, Yavapai Library Network or Special Collections items.
  • Materials not meeting Copyright Fair Use guidelines.
  • Personal copies with special conditions or restrictions on handling or use.

Request the Purchase of New Items:

Submit requests for a Course Reserves purchase to the Acquisitions Department.  Please request items at least four weeks before they are needed.

Use of Personal Materials:

The Library retains the right to add a security device, barcode, and reserve identification stickers to personal materials. The Library will return all personal materials to faculty at the end of the requested Reserve period. The Library will notify faculty if a personal copy becomes overdue or has been lost.

  • Please Note: Personal books, videos, DVDs, CDs or photocopied materials are often damaged by heavy use, sometimes stolen or not returned. The Library makes a reasonable effort to protect all materials in its possession,- but cannot be held liable for loss, damage, or replacement costs of personal items placed on reserve.

Course Reserves Lists:

Course Reserves may be searched by the professor’s name or course number in the Library Catalog.  A list of all reserve items by instructor and course number is available at each service desk.

Who May Submit Course Reserves:

All faculty and staff.

Course Reserves Submission Process:

A Faculty Reserve Request Form is required to place items on reserve.  Completed forms and items for Course Reserves must be returned to the Checkout Desk.

Please allow 24 hrs to process Course Reserves. Reserve items are not processed on university holidays.

Scanning Service:

Journal or magazine articles, old exams, lecture notes, homework solutions, laboratory notes, etc. may be scanned and made available to students in a course through Canvas. Faculty may request this option on the Faculty Reserve Request Form. Library staff will scan print items into digital format and email them to the requesting faculty member. Physical items will be returned through campus mail.

Limitations on Reserves:

Due to space limitations:

  • Items on reserve must be associated with a specific course.
  • The course must be active the semester the items are on reserve.
  • No more than two copies of any one item will be put on reserve.

Permanent Reserves:

Library staff may place items on Permanent Reserve. These items are generally expensive and have a high probability of becoming lost.

Removal of Reserve Materials:

Faculty will be notified of items they have on reserve toward the end of each semester. They must confirm which items are needed for the following semester. Lack of confirmation will result in items being removed. Items that have not circulated during the semester will be removed due to non-use. Library items are returned to the shelf. Personal items may be picked up or they will be sent through campus mail to the faculty member.

Copyright:

It is the policy of the Hazy Library to follow Copyright Law (contained in Title 17 of the U.S. Code) provisions for fair use. The Library follows the permissions granted within Section 107 of the Copyright Law for making copies for educational purposes.

Making copies of works for classroom use is not considered a copyright infringement, however the following factors are used to determine whether the using a work is fair use.

  1. Purpose: Purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes
  2. Nature: The Nature of the copyrighted work
  3. Amount: The Amount and substantially of the portion used in relation to the copyrighted work as a whole
  4. Effect: The Effect of the use upon the potential market for or value of the copyrighted work.

The following Copyright notice will be displayed on all photocopies and digital materials placed on reserve.

WARNING CONCERNING COPYRIGHT RESTRICTIONS
United States law (Title 17, United States Code) governs the use of copyrighted material. Under certain conditions, university libraries are permitted to furnish a reproduction to university students and faculty. These conditions require that the reproduction not be used for any purpose other than private study, scholarship, or research. Other uses, including commercial use and any further electronic distribution of the material, may constitute copyright infringement.

Faculty members placing items on Reserve are responsible for obtaining and paying copyright fees if needed. The Library retains the right to determine if copyright permissions are necessary and if materials will be placed on reserve.

Fines and Lost Material Charges:

Overdue Course Reserve materials fines are $1.00 per hour, 24 hours a day, 7 days a week per item, not to exceed $24.00 maximum fine per item. (See Fine Charges policy)

Replacement charges for lost Course Reserves are calculated at current market price. If the title is not in standard tools, the Library Information Resources Associate determines the market value. The default value is $55. (See Fine Charges policy)