Facilities Use Policy

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Users of the Hazy Library facilities must abide by the Library’s Code of Conduct Policy and the Computer/Internet Acceptable Use Policy.

Availability: The Library facility, resources, and rooms are available only during Library hours of operation.

Visitors: (see Visitors Policy)

  • A visitor is defined as a non-ERAU student, faculty, and staff. Affiliates are defined as participants of programs contracted with ERAU for the period of time they are here.
  • May use the open study areas, books, periodicals, and newspapers, and photocopy machines.
  • May be asked to leave during peak times during the semester and asked to return at another time.
  • Must comply with and abide by ERAU and Library policies and state and federal laws.
  • Will not be given a guest login for computer or printing use. Use of computers is limited to ERAU students, faculty, staff and affiliates.
  • May not reserve rooms for public clubs, organizations, or personal use.

Solicitation: The facilities may not be used for solicitation for the sale of commercially available goods or services, including distribution of literature, pamphlets, brochures or promotions to Library users, whether it is in person or leaving materials.

Presentation, Collaboration, and Group Study Rooms

ERAU Groups: These rooms are available for use by ERAU groups, defined as students, student clubs, faculty, and staff, for administrative meetings, official university business, and educational purposes.

Visitors: Visitors may not reserve or use these rooms.

Rights: The Library does not endorse the views expressed by any group using the rooms, but does endorse the right of those groups to express their views as long as they abide by Library policies and rules.

Priority:

  • Students working on class-related group assignments have priority.
  • Use by 2 or more individuals takes precedence over use by one person. If all group study rooms are occupied, Library staff may ask the 1 individual using a room to leave in order to accommodate a student group.

Reservations: ERAU students, faculty and staff may reserve a presentation, collaboration, or group study room by using the online Spaces and Room Booking system. Rooms may be reserved up to 4 weeks in advance. Reservations beyond 4 weeks may be scheduled by emailing or calling the Library Digital Learning and Technologies Associate at 928-777-3817. Reservations are limited to 6 hours per day per person.

Forfeits: Reservations are held for 15 minutes. If an individual or group does not show up in that time, the reservation is forfeited.

Vacating: Each room must be vacated at the end of the scheduled time so that the next scheduled group can use it

Changes: The Library reserves the right to change a reservation which conflicts with Library sponsored programs. The requestor will be notified.

Responsibility: The person reserving the room is responsible for the room’s cleanliness and group’s behavior.

Research Instruction Room #123

The primary purpose of the Research Instruction Room is to provide classroom space for information instruction sessions or for follow-up to Library lectures for ERAU classes.

Priority:

  • Faculty and staff may request to reserve Room #123 in SchedulER (login to ERNIE) based on a first come first served basis.
  • Faculty and staff may reserve the room on an ad hoc basis for information instruction, testing, software training, or workshops.
  • Students may use the room as a computer lab when no classes are scheduled.

Courses: No courses will be scheduled in the Research Instruction Room on a regular, recurring basis, because Library instruction classes are scheduled at the request of the faculty throughout each semester

Reservations: The reservation calendar and schedule are available on SchedulER. Because students do not have access to SchedulER, requests by student groups may be scheduled by their advisor.

Schedule: A schedule of room bookings will be posted outside the door weekly and a schedule is also available to view within SchedulER.

Bulletin Boards, Posters and Displays:

Purpose: It is the intent of the Library to provide an environment for the learning community that is conducive to the pursuit of intellectual and cultural enrichment.

Responsibility: The Access Services Supervisor, Access Services Librarian, and the Art and Signage Committee are responsible for managing bulletin boards, posters, and display spaces.

Rights: A broad spectrum of viewpoints shall be equally represented in the context of academic freedom to be accepted as an educational display. APPM 1.6 states that the University cannot intervene in political campaigns on behalf of or in opposition to any candidate for public office, including publishing or distributing statements for or against any candidate

Endorsement: The Library does not endorse the viewpoints, beliefs, or subjects of Library exhibits and notices on bulletin boards.

Complaints: Complaints concerning exhibits or notices should be submitted in writing to the Library Director. (see Challenged Materials Policy)

Bulletin Boards:

  • ERAU organizational units, individuals, the general public and businesses may post notices on bulletin boards. Bulletin boards are for open posting and are not mediated. They are intended to provide the campus community with current information on a variety of topics such as special academic programs or speakers, items for sale, apartments for rent, student activities and entertainment. (See Student Handbook, p. 67)
  • Size: Announcements should not be larger than 8 ½ x 11.
  • Duration: Duration of notices is typically one month.
  • Removal: The library retains the right to remove any inappropriate notices. Sponsors are responsible for placing and removing the notice. Once a month, the library will remove and dispose of postings that are not current. At the end of each semester, the library will remove all notices.

Posters and Campus Publicity:

  • Only ERAU campus groups, departments and student clubs and organizations may request to display a poster or publicity for a campus event. Content is mediated.
  • Publicity for commercial solicitation is prohibited. (See Code of Conduct Policy)
  • All posters and publicity should include:
    • Sponsorship (organization or person’s name)
    • Contact information (lead person’s name and email)
    • Date, time, and location of event, the date posted and a remove by date
  • Poster Restrictions:  Posters are prohibited on building walls (except large posters may be taped to the unpainted brick walls with painters tape only), pillars, elevators, windows, doors, painted surfaces or covering existing signage. A mass of the same flyer in one location is prohibited.
  • Restrooms:  Notices may be posted on paper towel dispensers, but not on mirrors or stall doors.
  • Table Top Advertisements:  Tri-folds, flyers, leaflets, and brochures must meet the general poster specifications. They cannot be placed on the computer workstations or individual study carrels. Flyers can be placed on round coffee tables, not study tables.

Display Spaces: Digital Display Monitor and Display Cases:

  • Only ERAU campus groups, departments, and student clubs and organizations may request to place announcements for activities and events, academic programs, and speakers on the digital monitor in the lobby or in static display cases. Content is mediated.
  • Digital Monitor: The digital monitor is designated for rotating and current information display. Each PowerPoint presentation cannot exceed 30 seconds in length. The Digital Learning and Technologies Associate is responsible for the content and operation.
  • Display cases: The purpose of the glass fronted display case in the vestibule is designated for short-term displays to enrich the learning experience with scholarly, historical, social, cultural, artistic, or seasonal subjects and content.